Meeting Minutes – 2004

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December 14, 2004
No meeting took place due to lack of attendance.

November 15, 2004 (Including Special Public Meeting/Hearing for East Street Pathway Plan)
7:30 pm
Attending: Jack Troast, John Bakewell, Heather Hedden, Art Milliken, Eileen Faber, Sean Flynn (later)
nonmembers: Jeff Brown, Suzanne Brown, Barbara (Maxwell) Waites, Doug Waites, Ellen Huber

East Street pathway - proposed layout and design

• John gave a presentation, giving the background and the process of the East Street plan to date, and then went through the proposed pathway plan map in detail.
• Along the Waites (on map as Maxwell) property, Barbara Waites did not want the stonewall built by her father in 1925 to be removed. A possible compromise along a section of the property is to build the path inside that stonewall and build a second knee wall inside.
• A motion to obtain a conceptual estimate from Kevin Stacey, specifying and breaking out special conditions (tree removal, retaining wall construction at St. Irene's, knee wall construction at Waites', etc.) passed unanimously. Sean will take care of it.

Design of other arterials

• A motion to obtain bids for the survey of Concord St., Lowell St., and Westford Rd., in three parts, passed unanimously.

East Street next steps

1. prepare outline specification of the plan
2. get the conceptual estimate from Kevin Stacey
3. meanwhile obtain the survey of other arterials and then walk at least one of them to get an idea whether it is easy enough to construct within the budget
4. decide whether to use our DPW/Gary Davis or contract out the work on the special conditions, based Stacey's estimate and based on anticipated funds from Bedford Road surplus and the future arterial road surveys

   meanwhile:

1. come to an agreement with abutters (Arnow and Waites) for unfinalized sections
2. make a drawing
3. stake the pathway

Bedford Rd. pathway

• The easement for Langrind/Murphy was been approved by the Board of Selectmen on November 9
• The easement for Senkler has been prepared and submitted to George Senkler for signing, and is anticipated to be approved by the Board of Selectmen at their next meeting
• Art will present the drawings of the Langrind/Murphy-Senkler pathway section to the Historic Commission approval at their next meeting on November 23
• Art will inform Eileen to inform Gary Davis immediately following the Historic Commission approval that construction on the Langrind/Murphy section of the pathway can begin

meeting adjourned at 10:30 pm
signed HBH

November 13, 2004 (Special Public Meeting/Hearing for East Street Pathway Plan)
9:00 am
Attending: Sean Flynn, John Bakewell, Heather Hedden, Eileen Faber
nonmembers: Olga Hutson, Dan Hutson, Paul Bergeron, Elizabeth Kirby Arnow, Francene Amari-Faulkner, Margaret Franklin, Steve Tobin, David Tobin

Sean gave a presentation, giving the background of the footpath plan, the process, the East Street plan to date, and then went through the proposed pathway plan map in detail.

Questions afterwards brought up the following issues.

• whether property owners on East St. as a designated scenic road, need to gain planning board approval to cut down trees that are just outside the right of way on their property, and if so, to what distance is permission required
• to what extent the Town will maintain the pathway, especially with respect to winter snow removal
• whether will the Town would be responsible if someone is hurt at the unsafe crossing (Amari-Faulkner)
• whether the Town relocate the wire of an electric dog fence that's at the edge of the property (Kirby/Arnow)
• whether the Town move and/or rebuild the stone wall, which has tended toward falling apart (Hutson)

Margaret Franklin (an attorney and resident of the other side of East St.) pointed out that the properties of Bergeron/Jaquith, Hutson, Ivanov, and Cocanour are all registered land parcels, that would require additional Land Court approval for easements, and that abutting properties need to be submitted simultaneously.

Meeting adjourned at 10:45 am
signed HBH

October 21, 2004
7:30 pm
Attending: Jack Troast, Heather Hedden, Art Milliken, Sean Flynn, Frank de Alderete

Procurement, construction, and finance for Bedford Rd. pathway:

• Eileen has confirmed that all invoiced to date have been paid, and have been paid out of Chapter 90 Funds for the full $30,000.
• For the fiscal year ending June 30, expenses totaled $23, 289.22
• Gary Davis reported spending a total of 300 hours on the Bedford Rd. pathway.

Pathway use and maintenance issues

• Tricia Smith, Water Quality Subcommittee member, sent a letter to the Board of Selectmen opposing the use of herbicides on the pathway. So, we will put the matter on hold and not spray this fall. We will ask John Bakewell to evaluate the matter within our committed.
• Pathway use regulations - Art will contact attorney Carolyn Kiely to look into the matter
• Snowplowing - a memo dated December 2002, Gary Davis said the Town would be responsible for snowplowing. We may need to confirm this with him later.

East. St. pathway layout and design

• We have an estimate from Kevin Stacey of $7,382.00 to build a retaining wall and slope on St. Irene's property to support a pathway remaining on that side of the street. We will consider it at our next meeting. Ed Sonn, representing St. Irene's has seen the retaining wall plan.
• Sean and Heather presented outcomes of discussions so far with some of the East Street abutters.

Meeting adjourned at 10:00 pm
signed HBH

September 20, 2004
7:30 pm
Attending: Jack Troast, Heather Hedden, Eileen Faber, Art Milliken, John Bakewell, Mary-Lynne Bohn
nonmembers: Sean Flynn, Francine Amari-Faulkner, Ed Sonn, Niles Cocanour, Chrsity Cocanour, Deb Belanger

Finance for Bedford Rd. pathway:

• State Chapter 90 reimbursement: all invoices need to be collected.
• The D.P.W. estimated $2100 for the school loop pathway materials
• Eileen calculated construction costs at $6730.02, and Art calculated design costs at $5347.50.
• The committee unanimously approved paying the invoice balance of $1397.50 to LandTech for the Bedford Rd. design survey. The committee unanimously approved authorizing payment to LandTech of up to $3000 to do the as-built survey.

Easements for Bedford Rd pathway:

• Langrind/Murphy have the easement paperwork. Deb will get it from them. It will be put on the Board of Selectmen's October 5 meeting for approval.
• Senkler will provide landscape and path plan for his property in the next few weeks, which will require approval of the Planning Board and ConsCom.

Construction of Bedford Rd. pathway:

• The contract with Kevin Stacey needs completion of the section in front of Langrind/Murphy property. So, we will pay him withholding 10% for the remaining portion.

East. St. pathway layout and design

• Ed Sonn, representing St. Irene's, proposed moving the stone wall back, rather than having the pathway go up across the front lawn. The church may share the cost of moving the stone wall if it is not too expensive. He said that the church is in favor of the pathway.
• At the start of East St., the Committee will make the request to the Town to move out the crosswalk and cut into the pavement at the intersection making it close to a right angle.
• John and Sean presented observations a recommendations following their walk of East St. They recommended that the pathway either (a) stays on the northwest side of the street and has one crosswalk to Extended Day and a retaining wall be built where the incline is steep above, or (b) the pathway crosses over to the southeast side of the road before Extended Day and then back to the other side with two crosswalks.
• The committee voted unanimously to approve the concept plan for the East. St. pathway and mark and copy it (keeping the original clean).

Path maintenance

• Madonna of the Board of Selectmen will be asked to write a letter authorizing John Bakewell to spray for weeds on the Bedford Rd. section.

Meeting adjourned at 10:30 pm
signed HBH

August 16, 2004
7:30 pm
Attending: Jack Troast, Heather Hedden, Eileen Faber, Art Milliken, John Bakewell; nonmember: Sean Flynn

Finance for Bedford Rd. pathway:

• State Chapter 90 reimbursement requests are still pending a LandTech invoice for the Bedford Rd. survey.
• K.S.C., which has been doing the construction of the Bedford Rd. pathway, was paid $5,566.65 on April 13 and $6,133.30 on June 7, and is expected to be paid the remaining $5,000 upon completion of the Bedford Rd. pathway construction.
• We still need to get numbers for Aggregate Industries, which has been supplying materials for the Bedford Rd. pathway.
• We expect to come in under budget for the Bedford Rd. pathway, but future pathway sections along other roads have small budgets.

Easements for Bedford Rd.:

• David Kolstad and Deb Belanger met with George Senkler and with Nick Langrind & Darragh Murphy on August 6 and staked a rough pathway siting. Easements still need to be finalized. Art will check with Mary-Lynne if she has researched the Langrid/Murphy easement requirements. We would want such an easement approved by the BOS as soon as possible for K.S.C. to complete its construction of Bedford Rd. The Senkler easement can wait, because pathway construction will be brickwork done by Senkler, not crushed stone laid by K.S.C.
• For all approved easements, we will need to submit the as-built survey, which Land-Tech will prepare when the construction is complete. Then the easements will have to go back for approval to the Planning Board, and then the mortgage-holding companies have to approve the easements.

Construction of Bedford Rd. pathway:

• Renewed excavation has gone most of the way to Kimball's (to the next driveway). Eileen will request materials and request that K.S.C. lay it now, before the final length is excavated.

East. St. pathway layout and design

• David Ross & Associates completed the survey of East St. ahead of schedule this month and submitted it. The committee reviewed two copies of the survey.
• On August 9 Eileen, Heather, Deb, and Sean walked the East St. proposed pathway length, taking measurements, notes, and photos, and they reported their observations, and Sean shared his photos.
• While there is a preference to construct the pathway on the northwest side (side of St. Irene's church), this is not definitely decided. Before finalizing the pathway side, committee members will meet with Gary Davis and impacted abutters.

Meeting adjourned at 10:00 pm
signed HBH

July 26, 2004
7:30 pm
Attending: Jack Troast, Heather Hedden, Eileen Faber; nonmember: Sean Flynn

Committee membership:

• The Board of Selectmen has reappointed members for 2004-05: Jack Troast, Heather Hedden, Eileen Faber, Art Milliken, Frank deAlderete, John Bakewell, Mary-Lynne Bohn, and David Kolstad. David, however, has indicated that he might not continue for the year.

Finance:

• State Chapter 90 reimbursement requests are pending a LandTech invoice.

Other Committees and Boards:

• Planning Board's new Scenic Roads By-Laws designates East St. and other future pathway roads as scenic. John will look into implications on the pathways. Sean will obtain the by-laws for Jack to give to Ross, the East St. surveyor.

Easements for Bedford Rd.

• The BOS approved the Kimball's easement at its June 22 meeting.
• No action has yet been taken on obtaining the Langrid/Murphy and Senkler easements.

Pathway layout and design

• East St. survey procurement was awarded to David Ross & Associates on July 9, and was been approved by the Town. The survey is underway and will be completed by August 31. No police detail is needed.
• Final accounting on LandTech for Bedford Rd.is expected in the mail.
• Sean will obtain a list of East St. abutting residents (on both sides of the street) and an informational letter template from Deb in order to contact the abutters as soon as the survey is complete.

Construction of Bedford Rd. pathway

• Clearing and mowing have occurred and a stonewall has been moved to make a pathway entrance. Eileen will follow up with Gary to see when actual remaining construction will be done. We would like to schedule an event when the pathway to Kimball's is complete.

Other

• Rules on the usage of the pathways will need to be considered, e.g. horses.

Meeting adjourned at 8:45 pm
signed HBH

June 21, 2004
7:30 pm
Attending: Jack Troast, Heather Hedden, Mary-Lynne Bohn, Frank deAlderete, Eileen Faber; nonmember: Sean Flynn

Committee membership:

• All current members, except Tim Eliassen, will continue in 2004-05. Frank deAlderete and David Kolstad would be added, if not already.

Finance:

• We received approval from the Board of Selectmen for an additional $55,000 for a total of $80,000 for Bedford Rd. and East St.
• We will submit invoices for state Chapter 90 reimbursement for the previously authorized $30,000 for the School Loop.
• We need a committee member to keep track of finances.

Other Committees and Boards:

• The Conservation Commission approved the construction of the Bedford Rd. pathway alongside the wetland by Kimball's, filing a negative determination on May 28.
• On June 22 Jack Troast will meet with the Board of Selectmen to get approval for the Kimball's easement.
• Planning Board's new Scenic Roads By-Laws: we need to check which roads it involves.
• The Bruce Freeman Trail will cost Carlisle $2600 to survey. Tim will find out if this money is to come out of our Committee's funds.
• The site plan for Fern's Country Store landscaping and porch, submitted to us by the Planning Board, is approved by our Committee.

Easements for Bedford Rd.

• Kimball's easement approval is expected.
• Langrid/Murphy and Senkler need to be signed. Mary-Lynne had researched and found deeds with property descriptions of Langrid/Murphy property

Pathway layout and design

• East St. survey procurement: a motion to retain David Ross & Associates, subject to clarification on whether a police detail is needed and to ability to be completed in sufficient time for construction to begin in November was approved (with all in favor and one abstention)
• Final accounting on LandTech for Bedford Rd.: they keep submitting us invoices. Jack will try to get a final accounting

Construction of Bedford Rd. pathway

• Construction to date has gone past the Seawrights.
• Lewis driveway: the DPW will repave what is on town property. Visibility safety issues are also involved. We will check with what the police recommend.
• A motion , subject to Board of Selectmen approval of Kimball's easement, to authorize construction of Phase IIIa -- from Seawrights to Kimball's -- was unanimously approved. Phase IIIb is along the remaining properties of Langrid/Murphy and Senkler (between the library and Church St.).

Meeting adjourned at 9:50 pm
signed HBH


May 17, 2004
7:30 pm
Attending: Jack Troast, Art Milliken, Eileen Faber, John Bakewell, Mary-Lynne Bohn, Heather Hedden

Bedford Rd. Phase I

• Construction began on the pathway on April 28.
• The composite material provided by Aggregate Industries is being used as both the base and the surface, saving $3/ton, but we are now paying $3/ton for delivery.
• The material is 10 inches deep, as planned.
• Excavation is currently up to the Kidder's property, where a sprinkler system needs to be moved, but that is no problem, and construction will begin there tomorrow.

Bedford Rd. Phase II

• Where we thought we needed an easement at the Schwartz property at 151 Bedford Rd., it turns out that the proposed pathway is in the right-of-way and no easement is necessary.
• All easements were signed by the owners and approved by the Board of Selectmen. The only caveats are two subordinations of mortgages, which would only be an issue if the properties were sold between now and the final survey as built.

To do:

• Eileen will call Frank de Alderete to assist with construction matters, and arrange a meeting with Frank, Gary Davis, and Fred Lewis regarding the construction along the Lewis property, which is topographically challenging due to a dip.
• Continued staking needs to be done.
• We need to get Conservation Commission approval for construction of the pathway from the Shohets to Kimball's. We are on the agenda of the ConsCom's June 10 meeting for this.

Motion to authorize Gary Davis and Kevin Stacey to continue construction with Phase II, from the proposed crosswalk at 123 Bedford Rd. through 33 Bedford Rd. (the Field property) up to the Kimball property line, recognizing (a) a need for a confirmation with red Lewis at 141 Bedford Rd. and (b) ConsCom approval affecting 299 Bedford Rd. through 333 Bedford Rd., passed unanimously.

Bedford Rd. Phase III

• Easements are being prepared for the Murphy and Senkler (ATM) properties (between the library and Church St.), and an easement needs to be prepared for Kimball's.
• At Kimball's the path will be near the road and not involve a bridge over the pond as originally thought.
• Our goal is to have easements prepared and signed and presented to the Board of Selectmen for approval at their last June meeting (June 22?).

East St. survey

• Jack, Deb, Madonna, and Larry Barton have met and discussed appropriate funding mechanisms for the East St. survey, and it will be on the Board of Selectmen's agenda at either their May 26 or June 8 meeting.

Banta-Davis plantings

• The Eagle Scout candidate has made his plantings at the Banta-Davis field driveway, with consideration to the placement of the future pathway.

Meeting adjourned at 9:30 pm
signed HBH

April 12, 2004
7:30 pm
Attending: Jack Troast, Art Milliken, Eileen Faber, John Bakewell, Heather Hedden, Frank deAlderete; nonmembers: Deb Belanger, Steve Tobin, Brendan Smith

Steve Tobin of the Trails Committee dropped of the documents on the Freeman Rail-Trail.

Motion to support the proposed Scenic Roads Bylaws presented by the Planning Board was passed unanimously. A response as drafted by our Committee and approved.

As the Pedestrian/Bike Safety Advisory Committee, we would like to express our appreciation of the DPW sand sweeping along the streets. John will write a letter on the behalf of the Committee and send it to Gary Davis and to the Mosquito.

Bedford Rd.

• Landtech fulfilled our request of our last meeting to add delineations of the historical district, wetlands, and the detail of the stonewall at the Zezimas. We have 5 copies of the updated plans. Art will follow up on getting the various Landtech bill paid.
• Easements: Easement language is complete. Easement packages will be distributed with an updated letter.
• The motion to authorize construction on the crosswalk in front of the library to the proposed crosswalk at 142 Bedford Rd., approximately 1350 ft, where no easements are necessary, was passed unanimously. The second phase, requiring easements expected to be granted quickly, is along the Seawright, Zezima, and Carlisle Land Trust properties.
• Material quote receive by Aggregate Industries on April 2 is reasonable.
• Motion to approve the expenditure of the first one-third of the $16,700 (or $5566.67) quote of Stacy & East for labor and equipment and up to $11,300 for materials was pass unanimously.
• Art will work on easements. We will request to get on the Board of Selectmen April 27 agenda to get easement approvals.

East St.

• For surveying, we have gotten references from Hammer, but none are municipalities.
• We will request to get on the Board of Selectmen April 27 agenda to get East St. survey approval.

Brendan Smith, a Boy Scout, presented his plans for plantings at the start of the driveway for the Banta Davis fields, which effects where the pathway goes.

Meeting adjourned at 10:15 pm
signed HBH

March 8, 2004
7:30 pm
Attending: Art Milliken, John Bakewell, Eileen Faber, Mary-Lynne Bohn, Heather Hedden, Eileen Faber; nonmembers: Deb Belanger, Larry Bearfield

• Art presented the updated Bedford Rd. map prepared by LandTech. It now includes the proposed pathway, property addresses and names, corrections to some driveways, and one subdivision for a property, Shohet-West. The Committee voted unanimously to request up to $1000 to spend for LandTech to add delineations of the historical district, wetlands, the detail of the stonewall at the Zezimas, remaining names, and existing crosswalks.
• Alex Parra made a few changes to the easement language. We will submit it to the BOS for approval. Mary-Lynne will prepare individual easement grant requests for each property. A priority for an easement is 72 Bedford Rd., in order to go behind a tree. Construction can begin in April. Order of materials is needed.
• There is a potential for getting additional monies from our allocated funds.
• John presented RFQ bids for the East St. survey, including wetlands and as-built paths. Totals: Stamsky & McNary - $10,550; Ross - $9750; Hammer - $7500 (or $9300 with a police detail). The Committee voted unanimously to accept the bid of Hammer, contingent on references, and authorized Jack Troast to go ahead with authorizing the request to the BOS. Some citizens want to make an extension to Woodbine. They should come to our meetings, although we will not add it to our project.
• Larry Bearfield of Fern's presented plans for a porch and wants it to fit in with the pathway, of which he is a supporter.

Meeting adjourned at 10:00 pm
signed HBH

(No meeting was held in February, due to the conflict with the Presidents' Day holiday.)

January 26, 2004
7:30 pm
Attending: Art Milliken, Jack Troast, Tim Eliassen, John Bakewell, Eileen Faber; nonmembers: Deb Belanger, Frank deAlderete

• Motion to nominate Jack Troast as Chairman and Art Milliken as Co-Chairman of the Pathway Committee accepted.
• Duties and Responsibilities as listed in the 1/26/04 “Organization Memo” accepted.
• John Bakewell to issue RFQ substantially in form we viewed with changes and email to Jack Troast (Chairman). LandTech, Stamsky & McNary, Acton Survey, and David E. Ross will be mailed a copy of the East Street Survey.

Meeting adjourned at 10:07 pm
signed EAF

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